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Origin and plots

Via links cooperatives, producers and production plots to the origin of goods. A harvest references a specific plot version so later boundary edits do not rewrite earlier records.

Create origin records​

  1. Create a cooperative when needed, using a stable reference and contact details.
  2. Add the producer and assign the cooperative.
  3. Open the producer and add a production plot.
  4. Search by place or address, draw the real boundary, import a GeoJSON polygon or capture the boundary with GPS.
  5. Check the crop, area and capture method before saving.

For plots up to 4 ha, you can use a location point with a declared area instead of a boundary. A point is not a plot outline. Forest screening derives a screening footprint internally from that point and area; the map and report explain this approximation.

Country and supplier postal address​

The Country field offers a searchable list of country names and codes, for example Togo (TG). Search accepts German, English and French names or a two-letter code. Via continues to store the ISO-2 code for imports and exports. Country selection also works offline in field capture.

EUDR Art. 9(1)(e) requires the name, postal address and email address of the businesses or people supplying the relevant products. It does not prescribe separate street, house-number and postcode fields. Art. 5(3)(a) also requires the postal address of the suppliers covered by that provision.

  • Record the actual postal address in the local format, such as a street and number or an assigned PO box. Add locality and, where needed to identify the address, region/prefecture and further address details.
  • Enter a postcode only if one is assigned to the address. Otherwise leave it blank; do not invent values such as 00000. The UPU address example for Togo uses a name, PO box, locality and country without a postcode.
  • A locality name or GPS point alone does not automatically constitute an adequate supplier postal address. Plot geometry and the supplier address are separate information. Resolve missing contact and address information before completing due diligence.

Article 9 requires the relevant information and evidence to be retained for five years and made available to competent authorities on request. Saving a producer with incomplete contact details does not confirm EUDR completeness.

Sources checked on 27 October 2026: EUDR, consolidated version of 18 September 2026, UPU address example for Togo.

Rename a plot or change its geometry​

A name change updates the label without creating a new geometry version. Changing the boundary or crop creates a new version. Harvests already linked to the plot keep the version they originally used. Open plot history to review versions, validity dates and capture methods.

Forest screening​

When your role allows it, the Forest screening button beside a plot opens the automated check and review panel. Each assessment records the plot version it checked. After changing a boundary, start a new assessment for the new version. See Forest screening and field review for results and limitations.

Via checks geometries for closed rings, valid coordinates and self-intersections.

Faster entry

In supported forms, you can create missing cooperatives and producers without leaving the current page.